If you search for items in Outlook and don't receive the results that you expect, the indexing of your Microsoft Windows and Microsoft Office system data files (the search catalog) may not be complete.
Mar 16, 2016 Rebuild the Index for Windows 10 Search Go to Control Panel and find Indexing Options. Click where it says Advanced, and then make sure that you are in the Index Settings Tab within the Advanced Options. Click the Rebuild Button.
Symptoms of an incomplete index include the following:
- Partial or no search results are returned.
- Items that you expect to appear based on your search criteria aren't displayed.
You can rebuild the search catalog, which restarts the indexing of your data files. The search catalog is a file where all of your Outlook and Microsoft Windows items (data files) are indexed.
What is indexing?
In simple terms, it’s a catalog that’s built from terms found in email messages. The catalog is similar to an index for a reference book, but instead of manually searching for the term in the book’s index, you’re search for it electronically by entering the term in a Outlook search box. You simply need to make sure you’ve set the indexing options to begin.
If you’re using Outlook 2007, the body of digitally signed and encrypted email message are never indexed. This is not the case, however, for Outlook 2016, Outlook 2013, and Outlook 2010. The body of digitally signed email messages in those Outlook versions are indexed if they're signed and encrypted.
Windows Search Review
What data is indexed in Outlook?
The index is made up of folders that you choose. Those choices become the search scope. This is a two-step process. You set the Outlook indexing options, and then you check the search scope.
Set Outlook search options
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- On the File tab, choose Options > Search.
- Under Sources, click Indexing Options.Note: In the Indexing Options dialog box, under Index these locations, make sure Microsoft Outlook is an included location. You can click Modify if necessary to change selected locations.
Check the Outlook search scope
- Which version of Outlook are you using?
- Click the Current Mailbox list to check the Scope group.
- All Mailboxes
Current Mailbox
Current Folder
All Subfolders
All Outlook Items Powershell add printer driver.
- In the Search box, on the Search tab, check the Scope group.
- All Mail items
Current Folder
All Subfolders
All Outlook Items
- Check the All Mail Items list, and then add or remove data files.
Rebuild your search catalog
- Close Outlook and open Control Panel.Note: Depending on the version of Office you're using, you might need to click the Start button, and on the Start menu, right-click Control Panel.
- Do one of the following:
- Choose Indexing Options.
- In the Search box, type Indexing, and then choose Indexing Options.
- In the Indexed Locations dialog box, under Change selected locations, select the check box for the location you want to modify, and then click OK.
- In the Advanced Options dialog box, on the Index Settings tab, under Troubleshooting, click Rebuild.Note: A Rebuild Index dialog box opens warning that the 'index might take a long time to complete.' Choose OK to start rebuilding the index.
If you have faced an issue in Windows 10 that Search and Cortana have become slow and consume a notable amount of CPU and memory, or don't find anything, then this can be a real annoying issue. It happens when the user searches for a file or document using the Cortana UI/Search text box in the taskbar but nothing is found. Here is how to reset Search in Windows 10. After the procedure described in this article, Windows 10 Search will be reset completely and return to its state of first logon in the OS.
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As you may already know, search results in Windows are instant because they are powered by the Windows Search indexer. It is not new to Windows 10, but Windows 10 uses the same indexer-powered search like its predecessors although it uses a different algorithm and a different database. It runs as a service that indexes file names, contents and properties of file system items and stores them in a special database. There is a designated list of indexed locations in Windows, plus Libraries which are always indexed. So, instead of performing a real-time search through files on the file system, the search performs a query to the internal database, which allows showing results immediately.
If this index becomes corrupted, Search doesn't work. In our previous article, we reviewed how to rebuild the search index in case of corruption. See the article:
However, some heavy corruption cannot be fixed by rebuilding the Search index. If you have faced such kind of corruption, you should try to reset Search. This will not only rebuild the search index but also reset your indexed locations.
To reset Search in Windows 10, do the following.
- Open the Registry Editor app.
- Go to the following Registry key.See how to go to a Registry key with one click.
- On the right, modify or create a new 32-BIT DWORD value 'SetupCompletedSuccessfully'. By default, it should be set it to 1. Change its value data to 0.
Note: Even if you are running 64-bit Windows you must still create a 32-bit DWORD value. - Restart Windows 10.
You are done. After that, the search in the Start Menu should start working again. Also, it is a good idea to check out these articles:
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